ANAMBRA STATE LOGO WORLD BANK LOGO
ANAMBRA STATE COMMUNITY AND SOCIAL DEVELOPMENT AGENCY
INFORMATION MANUAL FOR THE IMPLEMENTATION OF
COMMUNITY AND SOCIAL DEVELOPMENT PROJECT-ADDITIONAL FINANCING
ANAMBRA CSDA…EMPOWERING OUR COMMUNITIES
TABLE OF CONTENTS
CHAPTER ONE- INTRODUCTION, OBJECTIVES & COMPONENTS
1.20 CSDP-AF PARTNERS AND STAKEHOLDERS
1.30 INSTITUTIONAL ARRANGEMENT OF CSDP
1.40 CSDP COMPONENTS
CHAPTER TWO– TYPES OF PROJECT & PERFOMANCE INDICATORS
2.10 CSDP PERFORMANCE INDICATORS
2.20 CSDP PROJECT MENU
CHAPTER THREE– CDP CYCLE
3.10 COMMUNITY DEVELOPMENT PLAN (CDP)
3.20 BASIC STEPS IN A CDP CYCLE
CHAPTER FOUR – STAKEHOLDER RESPONSIBILITIES IN CSDP
4.10 ROLES AND RESPONSIBILITIES OF STAKEHOLDERS
4.20 COMMUNITY DEVELOPMENT ASSOCIATION (CDA)
4.30 COMMUNITY PROJECTS MANAGEMENT COMMITTEE (CPMC)
4.40 VULNERABLE GROUPS
4.50 RELATIONSHIP OF OPERATIONS OFFICERS WITH COMMUNITIES AND CPMCS
4.60 LOCAL GOVERNMENT AUTHORITY (LGA)
4.70 LOCAL GOVERNMENT REVIEW COMMITTEE (LGRC)
4.80 LGRC DESK OFFICE (LGDO)
CHAPTER FIVE – GENDER AND VULNERABLE INVESTMENTS (GVI)
5.10 GENDER AND VULNERABLE GROUPS (GVGs)
5.20 GROUP DEVELOPMENT PLAN (GDP) CYCLE
5.30 STEPS FOR ACCESSING SUPPORT FROM AGENCY BY VULNERABLE GROUPS
5.40 BASIC STEPS IN GDP CYCLE
ANCSDA: Anambra State Community and Social Development Agency
ANCSDP: Anambra State Community and Social Development Project
ASATU: Anambra State Association of Town Unions
BOD: Board of Directors.
CBOs: Community Based Organizations.
CDA: Community Development Association
CDD: Community-Driven Development.
CDO: Community Development Officer.
CDP: Community Development Plan.
CPMC: Community Project Management Committee
CPRP: Community Based Poverty Reduction Project.
CPS: Country Partnership Strategy.
CRP: Community Response Plan
CSDA: Community and Social Development Agency
CSDP: Community and Social Development Project.
CSDP-AF: Community and Social Development Project- Additional Financing
DC: Direct Contracting
DO: Desk Officer
DPP: Detailed Procurement Plan
EIA: Environmental Impact Assessment.
ESIA: Environmental and Social Impact Assessment
ESMF: Environmental and Social Management Framework.
FA: Field Appraisal
FADAMA II: Second National Fadama Development Project.
FBOs: Faith Based Organizations
FGN: Federal Government of Nigeria.
FAM: Finance and Administration Manager.
FMF: Federal Ministry of Finance.
FMR: Financial Monitoring Report.
FPM: Financial Procedures Manual.
FPSC: Federal Project Steering Committee.
FPSU: Federal Project Support Unit
GDP: Group Development Plan
GIS: Geographic Information System.
GM: General Manager.
GPMC: Group Project Management Committee
GVG: Gender and Vulnerable Group
GVI: Gender and Vulnerable Investment
IBRD: International Bank for Reconstruction and Development.
IDA: International Development Association.
IEC: Information, Education and Communication.
LEEMP: Local Empowerment and Environmental Management Project.
LG: Local Government.
LGA: Local Government Authority.
LGDO: Local Government Desk office.
LGRC: Local Government Review Committee.
MDAs: Ministries, Departments, Agencies.
MEM: Monitoring and Evaluation Manager.
M&E: Monitoring and Evaluation
MIS: Management Information System.
MoU: Memorandum of Understanding.
NAPEP: National Poverty Eradication Programme.
NASSCO: National Social Safety Net Coordinating Office
NEEDS: National Economic Empowerment and development Strategy.
NGO: Non-Governmental Organization.
NOA: National Orientation Agency.
NPC: National Planning Commission.
NSC National Steering Committee
OM Operations Manager
OOs: Operation Officers
O & M: Operation and Maintenance
OSGF: Office of the Secretary to the Federation.
PMC: Project Management Committee.
PO: Project Officer.
P & O: Promotion and Outreach
PRA: Participatory Rural Appraisal.
PIM: Project Implementation Manual.
PIU: Project Implementation Unit.
PMU: Project Management Unit.
PRF: Procurement Requisition Form.
QSL: Quotation Solicitation Letter.
PSU: Project Support Unit.
SA: State Agency.
SAB: State Agency Board.
SBD: Standard Bidding Documents.
SCDI: Social Community Driven Investments
SNS: Safety Net Support
SOE: Statement of Expenditure.
TTL: Task Team Leader
TRC: Technical review Committee.
TU: Town Union
VGs: Vulnerable Groups.
VIP: Ventilated Improved Pit Latrines.
VLOM: Village Level Operations and Maintenance.
WB: World Bank
The 1999 Constitution of the Federal Republic of Nigeria (as amended) under the Fundamental Objective and Directive Principles of State Policy, chapter 2, section 14, sub – section 2B stipulates that the security and welfare of the people shall be the primary purpose of government. The stipulation is further amplified under section 16 and 17 of the same chapter.
In furtherance of this constitutional provision, successive administrations in Anambra State have instituted various forms of social protection programmes for the citizenry. But it took the coming into being of the present administration to take social protection programmes to an unprecedented scale by resuscitating the State Community and Social Development Agency Law enacted in 2009. The Agency is given the task of implementing the world bank assisted Community and Social Development Project – Additional Financing (CSDP-AF) in the State.
Ndi Anambra are famous for self-help community developments; and governmental initiatives that nurture and strengthen this legendary attribute are usually welcome with enthusiasm. The CSDP-AF is one of such initiatives. The Project Objective is to increase access by our poor rural folks to improved social and natural resources infrastructure services. By ensuring our participation in this project, the administration has demonstrated her willingness, readiness and ability to challenge the scandal of pervasive poverty, inequality and joblessness in our oil-rich nation.
The CSDP-AF is strategically conceived to complement the highly successful Community Choose Your Project Progrmme of the current administration; and many other social protection agenda which had earned the government national and international accolades.
This implementation manual is meant to create meaningful awareness about this project of the people, by the people and for the people. The contents elucidate the goals, objectives and detailed implementation procedure anchored on Community Driven Development (CDD) approach.
I therefore most respectfully recommend it to all stakeholders especially our poor rural folks – the real owners of the project.
INTRODUCTION, OBJECTIVES & COMPONENTS
1.10 BACKGROUND/OBJECTIVES OF CSDP
The Anambra State Community and Social Development Agency (ANCSDA) came into being on March 9, 2009 through a law enacted by Anambra State House of Assembly. The Agency is charged with the function of improving the socio-economic conditions of the populace at the grassroots level by promoting prompt delivery of services geared towards poverty reduction in the state.
The Agency is currently implementing the World Bank assisted Community and Social Development Project- Additional Financing (CSDP-AF) in the state. The Project Development Objective (PDO) is increased access by the poor to improved social and natural resources infrastructure services in a sustainable manner throughout Nigeria. Specifically, the CSDP hopes to:
The Strategic approach is Community Driven Development (CDD), which empowers the communities by giving them resources and authority to use them responsibly. The communities will plan, part-finance, implement, monitor and maintain sustainable and socially inclusive multi-sectoral micro projects.
1.30 INSTITUTIONAL ARRANGEMENT OF CSDP
One of the Key highlights of the CSDP is that clear-cut supportive roles and responsibilities are provided for the key actors in the Project Cycle. The key actors include:
THE WORLD BANK
THE FEDERAL LEVEL:
THE STATE LEVEL:
THE LOCAL GOVERNMENT LEVEL:
THE COMMUNITY LEVEL:
1.40 CSDP COMPONENTS
The following are the components of CSDP:
This component finances projects contained in approved Community Development Plans (CDPs) prepared by communities. For each of the participating states, communities with the support of the Local Governments and the State Agency using Operation Officers prepare CDPs which after passing through all the approval procedures qualify for the funding support of the CSDP through the State Agency.
The State Agency (SA) under this component provides training, Technical assistance and Cross-learning to strengthen the capacity of the communities and LGAs in performing the roles prescribed for them by the CSDP institutional arrangements. Under this component, the SA shall build the capacity of its staff and give similar support to state and local government institutions whose activities are relevant to the success of the project. Key areas of skills development especially for LGAs will include planning, financial management and procurement and general improvement in local governance through transparency in budget preparation, publishing, execution and monitoring, maintaining records of projects implemented and sustained by local governments. There will also be a Training of Trainers programme to ensure continuity in capacity building for communities.
This component provides finance expended at the Federal level by Federal Project Support (FPSU) to cover its operating cost and costs of other activities. These activities include programme co-ordination involving advocacy, sensitization and capacity building at the Federal level, monitoring and evaluation of the CSDP at all levels and reporting to all stakeholders.
This component is a new addition which focuses on the poor and the vulnerable that need special attention. In CSDP, this component fully integrates the interests of the vulnerable groups (extremely poor)and was introduced to touch the lives of the poorest of the poor by enhancing access to facilities and services that will either pull them out of poverty or mitigate their likelihood of falling into poverty. For each participating state, gender and vulnerable groups (GVG) with the support of NGOs, LGAs and the State Agency prepares Group Development Plans (GDPs) which after passing through all the approval procedures qualifies for the funding support of the CSDP through our State Agency.
TYPES OF PROJECT & PERFOMANCE INDICATORS
2.10 CSDP PERFORMANCE INDICATORS
The key performance indicators are:
2.20 CSDP PROJECT MENU
CSDP is designed to provide support in multi-sectors of development and according to community most prioritized needs. CSDP Intervenes in about 8 sectors namely Education, Health, Water, Rural Transportation, Natural Resources, Gender & Vulnerable, Social & Economic, and Rural Electrification. The support provided comes in the form of implementing micro projects that will generate outcomes against poverty. The various sectors and kind of fundable micro projects that can be assisted are shown in the menu below:
2.21 FUNDABLE (ELIGIBLE) MICRO-PROJECTS
These are demand-driven micro-projects that are eligible for assistance under this project. The Micro-projects so qualified are to improve social facilities in communities, help strengthen sustainable environmental management and generally improve access of poor people to social and natural resources infrastructure. Such eligible micro-projects, classified as physical, social, common economic infrastructure, capacity building for artisans, environmental and natural resources management and safety net support, include the following:
1. Physical Infrastructure
2. Social Infrastructure
3. Other Infrastructure
4. Environmental and Natural Resources Management
6. Safety Net Support:
These are eligible micro-projects identified by VGs and are accessible to the whole community e.g. skill acquisition centre, water etc to enhance access of poor VGs to social infrastructure supported by CSDP, the community shall be sensitized to come up with targeted beneficiary for the following as a safety net
2.22 NON-FUNDABLE (INELIGIBLE) MICRO-PROJECTS
Although CDPs include micro-projects activities identified/specified by the communities as priorities, some of these activities will not be eligible for funding due to high propensity for elite capture, propensity to further aggravate environmental degradation, costs higher than the allowable budget envelope and/or high probability of causing conflict in the community. Some of these ineligible micro-projects include:-
COMMUNITY DEVELOPMENT PLAN (CDP) CYCLE
3.10 THE COMMUNITY DEVELOPMENT PLAN (CDP):
3.20 BASIC STEPS IN A CDP CYCLE.
Information Campaign by the Agency/LGA
Community defines needs, Develops and submits CDP to LGRC
OOs Assist in CDP Design
CDP for Review and Resubmission
Desk Appraisal by LGDO using checklist
LGRC Reviews and Recommends CDP for funding support to the Agency
Community revises request in line with reviews from LGRC
Agency/LGA/Ministry joint CDP field Appraisal
Agency Approves CDP
Project Launch (Community/ Agency sign funding agreement and First Tranche released)
Community Implements CDP
Agency releases subsequent tranches
Post Completion joint Evaluation (6 months - 1Yr )
CDP rejected and returned to CPMC
Agency/ /Ministry/LGA monitor/ supervise CDP Implementation
Expression of Interest by communities
STAKEHOLDER RESPONSIBILITIES IN CSDP
4.10 ROLES AND RESPONSIBILITIES OF STAKEHOLDERS.
Some of the major stakeholders of CSDP are:
< >Community Development Association (CDA);Community Projects Management Committee (CPMC);Vulnerable Groups;Operation Officers (OOs);Local Government Review Committee (LGRC);Local Government Authority (LGA);State Agency (SA); andThe Media.
4.20 COMMUNITY DEVELOPMENT ASSOCIATION (CDA):
The Community Development Association (CDA) is the existing umbrella community based organization that oversees the development needs of the entire community. It is made up of all the indigenes of the community and it is the framework for implementing all community development efforts e.g. organizing self-help groups, conducting sanitation, building of schools and construction of roads, amongst others. In Anambra State, they are generally referred to as Town Unions and are coordinated under Anambra State Association of Town Unions (ASATU). The specific roles and responsibilities of the CDA include:
< >Ensure Community participation by mobilizing, sensitizing community members;Organize election of CPMC members;Register the CPMC as a separate entity with the Local Government Authority; Open a separate Bank Account to be operated by the CPMC;Oversight responsibility on CDP formulation and endorsement.Supervise and monitor Micro-projectsAdoption and enforcement of necessary social regulations on environmental natural resources management.Endorse the O & M plan;Serve as conflict resolution organ for the community especially amongst various user groups; andSanction erring CPMC members as would be determined by general community assembly.Deepen sensitization and mobilization of the entire community members;Consolidate community development plans (CDPs)Submit and defend community plans to LGRC ;mobilize community contribution in terms of labour, materials and funds for micro-project implementationProcure needed goods/services for micro-projects, through a Procurement Sub-CommitteeMaintain financial records;Collect and collate information and data requirementConduct monthly review meeting of project activitiesSubmit and display required CDP progress reports (monthly, quarterly etc)Implement sanctions; Promote and disseminate information on CSDP.Ensure implementation of environmental and social safeguards;Formulate Operations and Maintenance Plan and ensure appropriate resources are mobilized;Maintain and operate community project account;Ensure timely returns on expenditure for the replenishment of community project account.Mobilised and sensitized andIdentify, implement, operate and sustain micro-projects; and also Sharing of project benefits;Enlighten communities on project objectives and activities as well as issues related to HIV/AIDS; Facilitate communities to undertake needs assessment and prioritization that are socially inclusive and environmentally sustainable;Build capacity of the CPMCs through providing training in the following areas, amongst others:Sensitization and mobilization;Consensus building;Elements of participatory development and role of stakeholders;CDA, CPMC and Sub-Committee roles and responsibilities;How to undertake PRA techniques, CDP process and content; Community Procurement procedures;Book-Keeping, disclosures, replenishment including valuation of in-kind contribution, Report writing,Project cycle management, especially community based process for planning, identification, prioritization, development, implementation and supervision of micro-projects; operations and maintenance/sustainability,Participatory Monitoring and Evaluation, Supervision;Conflict resolution;Environmental Management, especially mainstreaming environment into planned activities and sustainable land and water management.Organizational skills etc.Monitor the implementation of the CDPs to ensure quality assurance;Establish the LGRC with appropriate bye-law;Appoint a suitable Desk Officer (s)Participate in sensitisation of all communitiesResolve conflicts between communities;Monitor implementation of micro-projects ;Ensure that enabling environment is createdEnsure compliance to environmental and social safeguards in community micro-projects within/out projectAscertain synchrony of CDP with LGA Plans.Ensure integration of CDPs in LGA Plans;Provide complementary support for the micro-projects; Guarantee the provision of relevant staff for social infrastructure;Commit to providing resources for the Operation and Maintenance of social infrastructure; Contribute financially to across Community and LGA interventionsEnsure support for trained staff;Ensure synergy of all development projects;Provide operating cost for LGRC.The Director, Personnel Management2 representatives of the LGA council (one from each party: ruling and main opposition party at the LGA level will nominate its own representative)4 representatives of the community including 1 traditional ruler, (such as the chairman of the council of chiefs/traditional rulers council at the LGA or designate); 2 representatives of Community Development Associations, one of whom must be a woman; and, a representatives of the local youth association
However, representative of technical departments at the LGA would be invited when matters relating to their departments are being discussed. A quorum of 5 is required for an acceptable review. Their tenure shall be on part-time basis. However, their services would be facilitated by the LGA for the duration of the project.
The LGRC shall be responsible to:
< >Sensitise and mobilise local leaders, wards and villages; Liaise and seek technical advise from the SA;Monitor and ensure compliance to CSDP guidelines in the implementation of community projects;Resolve conflicts amongst communities; Review CDPs and make recommendations to SA;Ensure consistency between CSDP activities and local government plans;Identify and follow-up on community priorities on the negative list;Ensure compliance with environmental and social safeguard;Update the LGA executive and councillors;Undertake quarterly review of project performance in LGA;Submit report to SA on LGA opinion of the project.Advocate for replication and adoption of CDD activities in other communities.The LGA Community Development Officer (CDO) will serve as the link between the review committee and the community. .The LGA Planning and/or Finance officer will provide information and input regarding the annual budget plan for the LGA so that the committee can identify synergies with LGA development plans. The Environmental Officer, who should be a natural resource based personnel, will ensure that the environmental safeguards and issues are acknowledged and addressed with each micro-project. Participate in community mobilization/facilitation;Coordinate, and participate in LGRC meetings;Consolidate community requirements from CDPs/LGA;Prepare annual budgets for the operations of the LGRC for local government funding;Prepare and submit monitoring report to LGRC;Ensure environmental mainstreaming;Supervise the works conducted by the community;Submit proposals to LGRC micro-projects in the negative list;Participate in SA organized CDP technical/field appraisals and supervision missions;Serve as Secretariat of LGRC;Advocate and support SSN fee waiver programA Gender and Vulnerable Group (GVG) shall be defined as a set of vulnerable people who have common interest and who are willing to work together to access common social and natural resource infrastructure services supported by the CSDP Vulnerable Group investment (CSDP-VGI). A GVG shall consist of 10 or more people who are connected to another by common interest.A GVG shall not be formed by mere plurality of members, but by common interest, shared values and norms.Communication and Interaction should be reciprocal and mutually reinforcing of support within a GVG.GVG must be registered and organized and this shall serve as one of the preconditions for providing support to themDecisions are made by GVG members collectively as one body, with each member participating on the basis of his/her individual skills and interest.The GDP is a comprehensive group plan for development activities within a group and contains set of micro-projects. Formation of groups: Vulnerable persons with common interest, needs and shared value shall form themselves into groups of a minimum of 10 persons in a localityThe group must be registered with the Local or State Government and members obtain a Certificate of Registration to guarantee legality.The group should express interest in participating in Agency’s activities by way of a simple application stating membership, needs and other information about the group.After the Group application is screened and accepted, the Agency will facilitate the group using standard PRA and gender assessment tools with the view of helping them formulate their Group Development Plan (GDP).During the PRA, the Group Project Management Committee (GPMC) comprising 5 officers (Chairman, Secretary, Financial Secretary, Treasurer and Auditor) and their subcommittees (Procurement, Supervision, Monitoring and Evaluation, and Asset Mgt) will be constitutedThe GDP application form will be filled by the group. This form is called Form A and in triplicate.The group will submit the filled Form A to the Local Government Desk for desk appraisal and then the Local Government Review Committee will review and make recommendation.The Group will forward a copy of the reviewed Form A to the State AgencyState Agency will visit the group to conduct a joint Field Appraisal (FA) of the GDP with other relevant MDA in attendance where applicable and make recommendation to the Agency Management Technical Review Committee (MTRC)The Management Technical Review Committee (MTRC) will further review the GDP funding request and recommend to the World Bank for NOB when applicable. After approval and before release of funds, the GPMC shall be trained, and the review and signing of Financing Agreement done Project Launch: This shall be carried out after training at the Group location. It is at this point that cheques will be released for GDP implementation.GDP will be implemented by the Group itself from beginning to completion.
Group Sensitization and Mobilization
CSDP,LGDO and Support bodies
Registration of the GVG
VGs, LGAs and MDAs
Expression of Interest by GVGs
GVG Facilitation and GDP Formulation
PO GVG, OM
(other Operations staff)
SA and MDA.
Management Technical Review and Approval
For more information contact:
ANAMBRA STATE COMMUNITY AND SOCIAL DEVELOPMENT AGENCY (ANCSDA)
ADDRESS: NO. 10 EMEKA NWOSU ROAD,
NODU OKPUNO, NEAR ROBAN STORES, AWKA-SOUTH L.G.A
ANCSDA WEBSITE: https:/csdpnigeria.org/anambra